(c) Notation on exempt forms: In order to facilitate compliance with forms and reporting requirements for which clearance is not required by this Circular, or with respect to which exemption may have been granted by the Assistant Director, the following notation may be recorded, preferably in the upper righthand corner of the first page of the form: Approval of Budget Bureau not required.

(d) Termination of exemption: The use of the foregoing notation will be discontinued, and an approval number or other appropriate means of clearance will be required, whenever it is determined by the Assistant Director that the plan, report form, or other request for data is within the purview of paragraph 3a of this Circular.

8. Deviation from terms of clearance.-No deviation is to be made in the use of any plan or report form, or any means of clearance, from the terms and conditions on which clearance has been granted.

9. Notice of discontinuance.-Whenever the use of a plan or report form to which an approval number has been assigned is discontinued, except by expiration of a time limit fixed in pursuance of paragraph 3c, the Assistant Director is to be notified by the responsible agency.

10. Records and reports.—Each Federal agency will afford the Assistant Director access to its records concerning the status and use of each plan or report form, and make such improvements in such records and reports as the Assistant Director prescribes.

11. Exercise of authority.-(a) Delegation of Director's authority: The authority conferred by the Act on the Director may be exercised by the Assistant Director to the extent necessary or appropriate for the performance of any function or duty prescribed by this Circular.

(b) Determination of scope: The determination of the Assistant Director as to whether any plan, report form, activity, or other matter is within the scope of the Act or this Circular will be controlling.

(c) Waivers: Any provision of this Circular may be waived in writing by the Assistant Director.

12. Relation to existing authority.-This Circular will not be deemed to limit or preclude exercise of the authority vested in the Bureau of the Budget by Executive Order 8248 Executive Order 10033, Executive Order 10253, or otherwise, to plan and promote the improvement, development, and coordination of Federal and other statistical services.

DAVID E. BELL, Director.

In accordance with the provisions of Bureau of the Budget Circulars No. A-40 and A-17, the action indicated below has been taken with respect to the above request. In the case of 1 or 2 below, the information appearing in the box must ap pear in the upper right corner of the document. In the case of 3, it must appear somewhere in the document. For a standard or optional form, the form number and edition date shown in 4 must appear on the form, preferably in the upper left corner, with the name of the promulgating agency and reference to its directive governing use of the form. After reproduction of form or document, send two copies to this office.

1. Approved.

BUDGET BUREAU NO.

APPROVAL EXPIRES

2. Approved through

FORM APPROVED.

BUDGET BUREAU NO.

3. Approved under Budget Bureau No.

The reporting and/or record-keeping requirements contained
herein have been approved by the Bureau of the Budget in
accordance with the Federal Reports Act of 1942.

Action approved by

(Signature)

5. Disapproved or other action. (See "Remarks")

Remarks:

Date signed

(Title)

INSTRUCTIONS FOR COMPLETING STANDARD FORM 83

Documents Requiring Approval. This form is to be used for re-
questing clearance of all documents requiring approval under
Bureau of the Budget Circular No. A-40 (Revised), Clearance
of Plans and Report Forms under the Federal Reports Act,
and Circular No. A-17 (Revised), Clearance of Standard and
Optional Forms. The term "document" refers to report forms
and to orders, regulations or other directives which include
requirements to submit reports or to maintain records. It also
refers to any supplementary documents, such as instructions,
covering letters, tabulation plans, etc. Contracts or agree-
ments under which a Federal agency sponsors the collection of
information, and the forms, plans or requirements growing out
of such contracts or agreements, are also subject to clearance.
Item 1-Enter name and address of office responsible for final
clearance of request within the department or agency and
for transmittal to the Bureau of the Budget. The notice
of action will be returned to the address shown.
Item 2-For a request for approval of a revision or an exten-
sion, enter the current Budget Bureau approval number.
For new requests, leave blank.

Item 3-Enter the expiration date last assigned, if any.
Item 4-The originating office should suggest an expiration
date for the approval being requested, Documents that
have been in use for some time and for which early revisions
are not contemplated, may be approved for periods up to 5
years. Single-time forms are approved for periods sull-
ciently long to permit the collection of the information.
Items Sa and Sb-Enter name of department or agency, and the
bureau and division or other corresponding office originat-
ing the request and responsible for developing the forms,
plans, regulations, etc.

Item 6-The person who is familiar with the document being
cleared and who can answer questions about it.

Item 7-The code and extension or other telephone number of the person named in item 6.

Item 8-The title which appears on the form or document in sufficient detail to be easily identified. If it has no title, enter a descriptive phrase.

Item 9-The number or other symbol assigned to the form or document by the agency. If a revision of standard or optional form, enter the number assigned by the Bureau of the Budget. For new standard or optional form, leave blank.

Item 10-Enter either the Budget Bureau approval number, the agency number, or the title of any related forms or documents, e.g., forms of agency collecting similar information for a different period of time or from a different group of respondents. Any of these forms which are to be replaced by the form covered by the request for clearance must be identified.

SUPPORTING

A supporting statement must accompany each request for clear-
ance unless the request is for extension of approval without
change, in which case the last previous statement will be con-
sidered applicable if so indicated in item 16. The supporting
statement should include the following:

A. Justification of form or other document (or revision thereof)
in its relation to operating or research programs
1. Describe the situation or problem which makes the col-
lection of the information necessary and indicate by whom
and how the data will be used.
vision of an existing form or document, it is necessary only
If the request covers a re-
to identify the changes to be made and state the reasons
for making them. In such cases, attach two copies of the
form or document now in use in addition to the required
copies of the revised form.

2. Explain the relationship of the forms or documents
covered by this request to any listed under item 10.

3. If the data are to be collected on a regularly repetitive hasis, explain the need for the frequency of collection planned.

B. Justification of method used in selecting and contacting those to be covered

1. For statistical surveys, identify the type of individuals or organizations to be covered, describe the plan used in selecting them, and justify the method to be used in contacting them. This should include plans for pretesting forms or requirements before actual use and for following up in cases where replies are not received. (See Bureau

of the Budget Circular No. A-46, Exhibit A, Standards for Statistical Surveys.)

2. For application, registration, and other administrative .forms, identify the type of individuals or organizations that will use them.

Item 11-The term "form" includes any application form or other administrative report form, questionnaire, schedule, telegraphic request, or other similar device for the collection of information. "Reporting or record-keeping requirements" refers to any order, regulation, or other directive containing requirements to submit reports or maintain records. Contracts or agreements under which a Federal agency is sponsoring the collection of information should be entered under "other."

Item 12-Check "new" if the form or document has never been submitted for clearance before. Check "revised" if any substantive changes are being made in an approved form currently in use. All such changes are subject to approval as soon as they are made even if the current approval has not expired. Check "extension" if no changes are being made or if they are of a very minor nature, such as changes in dates.

Item 13-Check "annual," "monthly," etc., for regularly repeti-
tive forms; "on occasion" for forms used if, as, and when
required (such as most application and registration
forms); and "single time" for forms which are nonrepeti-
tive or of noncontinuing use.

Item 14-Check the appropriate box to indicate whether the in-
formation is being obtained by mailing a form to the re-
spondent or by means of a face-to-face interview. If other
means are to be used, check "other" and specify."
Item 15-For applications and other administrative forms, esti-
mate the number (exclusive of duplicate originals) to be
used in a stated time period, e.g., 3,000 per year, 20 per
month, etc. In the case of statistical surveys, give the
number to be contacted. If it is a sample survey, also re-
port the total number in the universe from which the
sample was selected.

Item 16-Indicate whether a supporting statement is attached
or that the previous statement submitted is still applicable.
(See instructions for supporting statement, below.)
Items 17 and 18-These spaces are provided for the signature
and title of the person in the originating office who normally
approves forms and survey plans, and the date signed.
Items 19 and 20-These spaces are for the signature and title
of the person responsible for submitting the request for
clearance to the Bureau of the Budget, if this person is
different from the one signing in item 17. In agencies hav-
ing central clearance units, the person heading such unit
would sign here.

Notice of Action. This part of the form will be completed by the Bureau of the Budget. When this section of the form has been completed and signed, the number of copies required by the agency will be returned to the office designated in item 1. STATEMENT

C. Brief description of plans for collection, tabulation and publication

1. For single-time forms, indicate when the collection of information will begin and end. Also provide any other facts about the collection phase that are pertinent to a proper evaluation of the project.

2.

A summary of the tabulation plans should accompany the request for clearance or be described briefly in the supporting statement.

3. Indicate briefly the plans for publication, such as time, type and content. If any data collected are not to be published, give reasons. (See Standards for the Publication of Statistical Data, Bureau of the Budget.)

D. Documentation of consultation with those supplying data, users of the data, and others

1. Give names of individuals outside of the sponsoring bureau with whom this material has been discussed, and indicate agencies, organizations or companies which they represent. Summarize any major problems on which agreement could not be reached.

2. To allow proper consideration of the burden which would be imposed on the respondent and to relate it to the need for the information to be reported, supporting statements for new or substantially revised forms or requirements should include any significant data that may be available to the submitting agency on the expected burden on those being asked to supply the information. These may be data obtained through consultation with potential respondents or estimates of average cost based on previous experience. Cost in terms of manhours is preferred, and the source of the data should be indicated. Unless so directed, agencies are not to inake special surveys for the purpose of satisfying this requirement.

: US GOVERNMENT PRINTING OFFICE: 1942-0-67181

(Personnel, Public Advisory Bodies, Secs. 370-1, 370–3b)

370-1. Purpose

BUREAU OF THE BUDGET MANUAL

SECTION 370-PUBLIC ADVISORY BODIES

This section prescribes, under Executive Order 11007 of February 26, 1962, the policy, standards, and procedures to be followed in the Bureau for the creation and use of public advisory bodies (including industry advisory committees). The method for designating individuals to serve without compensation as members of such bodies in a representative capacity (see section 370-6), and the authorization for travel expenses and per diem in lieu of subsistence is also prescribed. (See section 360 as to employment of consultants or experts generally.)

370-2. Definitions

(a) As used in this section, a public advisory body is any committee, board, commission, council, conference, panel, task force, or other similar group (including any subcommittees or other subgroups) that is formed by the Bureau to obtain advice or recommendations, or for any other purpose, and that is not composed wholly of United States Government employees. The term also includes any committee, board, commission, council, conference, panel, task force, or other similar group (including any subcommittees or other subgroups) not so formed, when the group is being utilized by the Bureau for such advice or recommendations in a manner similar to that which would be employed in utilizing advisory committees formed by the Government.

(b) An industry advisory committee is a public advisory body composed predominantly of members or representatives of a single industry or group of related industries, or of any subdivision of a single industry made on a geographic, service or product basis.

370-3. Policy requirements

In its utilization of public advisory bodies, the Bureau is governed by the following rules:

(a) Unless such bodies are specifically authorized by law, the Director will first make a determination, in writing, that the creation or the use of such body is in the public interest in connection with the performance of duties imposed upon the Bureau by law. The determination with respect to any such body will cover all its subgroups.

(b) The functions of such body shall be solely advisory and any determination of actions to be taken, based in whole or in part on such advice, shall be made solely by the proper official or officials of the Bureau.

(c) Each industry advisory committee should be reasonably representative of the group of industries, the single industry, or the geographical service or product segment to which it relates, taking into account the size and function of business enterprises in the industry or industries and their location, affiliation, and competitive status, among other factors. Selection of industry members should, unless otherwise provided by statute, be limited to individuals actively engaged in operations in the particular industry, industries, or segments concerned, except where the Director determines such limitations would interfere with effective committee operation.

370-4. Meetings

(a) Meetings of such bodies are to be at the call or with the advance approval of a full-time salaried official or employee of the Bureau, and the agenda for the meetings will be formulated or approved by such an official or employee. (b) Meetings of such bodies are to be under the chairmanship, or be conducted in the presence, of a full-time salaried Bureau official. Such official shall adjourn any meeting whenever he feels that its continuation would not be in the public interest.

(c) Minutes shall be kept of each meeting of advisory committees other than industry advisory groups. Such minutes shall contain at a minimum a record of persons present, a description of the matters discussed, the conclusions reached. and copies of all reports received, issued or approved by the committee. The Bureau representative shall certify that such minutes are accurate.

(d) A verbatim transcript is to be kept of all proceedings at each meeting of an industry advisory committee, including the names of all persons present, their

affiliation, and the capacity in which they attend. However, if the Director determines in writing that a verbatim transcript would interfere with the proper functioning of such a committee, or would be impracticable, and that waiver of the requirement of a verbatim transcript is in the public interest, he may authorize in place of verbatim transcript the keeping of minutes which shall, as a minimum, contain a record of persons present, a description of matters discussed and conclusions reached, and copies of all reports received, issued, or approved by the committee. The Bureau representative shall certify that such minutes are accurate.

(e) Working papers distributed to members of such groups shall be treated in confidence so as to avoid premature publication or utilization of the contents for competitive advantage.

(f) Industry advisory committees are not to be permitted to receive, compile, or discuss data or reports showing the current or projected commercial operations of identified business enterprises.

370-5. Waiver

In the case of advisory committees other than industry advisory committees, the Director may waive compliance with any requirement contained in section 370-4 a, b, and c, when he determines in writing that such compliance would render effective utilization of the advisory body impracticable, that adequate provisions are otherwise made to insure that the committee is subject to government control and purpose, and that such waiver would be in the public interest. 370-6. Designation of members or authorization of expenses

When service is to be rendered to the Bureau on a public advisory body as a representative speaking for a firm, industry, labor, agriculture, or in some other representative capacity, the designation of each member shall be for the designated duration of the body or project, and shall be by letter prepared by the Personnel Office. If the member is not to serve in such a representative capacity, he shall be appointed as a consultant or expert in accordance with section 360.

370-7. Duration

An advisory committee whose duration is not otherwise fixed by law will terminate not later than two years from the date of its formation unless the Director determines in writing not more than sixty days prior to expiration of such twoyear period that its continued existence is in the public interest. A like determination by the Director is required not more than sixty days prior to the end of each subsequent two-year period to continue the existence of such committee thereafter. For the purpose of this section, the date of formation of an advisory committee in existence on the date of publication of this manual section is considered to be July 1, 1960, or the actual date of formation, whichever is later.

370-8. Exceptions

These requirements do not apply to:

(a) Any advisory committee for which Congress by statute has specified the purpose, composition and conduct unless and to the extent such statute authorizes the President to prescribe regulations for the formation or use of such committee; (b) Any advisory committee composed wholly of representatives of State or local agencies or charitable, religious, educational, civic, social welfare, or other similar nonprofit organizations;

(c) Any local, regional, or national committee whose sole function is the dissemination of information for public agencies, or, any local civic committee whose primary function is that of rendering a public service other than giving advice or making recommendations to the Government.

370-9. Annual report of committee use

(a) A report will be published annually in the Federal Register during the month of September containing for the preceding fiscal year, a list of such committees, including the names and affiliations of their members, a description of the function of each committee, and a statement of the dates of its meetings. The Director may waive this requirement where he determines that such annual publication would be unduly costly or impracticable, but he will make such information available, upon request, to the President, Congress, or the Attorney General. (b) A copy of each such report is to be furnished to the Attorney General, and all records and files of advisory committees, including agenda, transcripts or notes of meetings, studies. analyses, reports, or other data compilations or