dred numbers, and smaller index cards for each even ten numbers. For example, the card shown in the figure would follow the index card marked 70, which would appear in its proper order between the large index cards 24,400 and 24,500. The cards are kept sometimes in the drawers of a cabinet, and sometimes in the drawers of a specially-prepared table whose top is made in movable sections, enabling the bookkeeper to place a section just at the side of the card-drawer on which he wishes to work. During the process of posting each card as wanted is removed from the file, the entries and extension are made, and the card is then returned to its place. A proof of posting may be taken in the same manner as that described in connection with Figure 244. A method used for proving the postings on the adding machine is as follows. Using the journal as a guide, the cards of the accounts active for the day are removed from the files, temporary cards (of different colors for accounts having credits and accounts having debits) being put in their places. After all the cards are removed the balances shown on them are listed on the adding machine. The postings are then made, and a new adding-machine list of balances is taken. To the latter list is added the total of the withdrawals for the day, and to the former list the total of the deposits; whereupon the totals will agree if the work has been done correctly. All of the accounts active for the day may be included in one such proof, or a separate proof may be taken for, say, each five thousand accounts. This will be determined by the method used in the monthly trial balances, which are often taken for each five or ten thousand accounts separately. The object in so doing is to lessen the ground that must be covered in searching for an error, search being necessary only for that group of cards which does not balance. For similar reasons, as already noted, companies which have a number of loose-leaf ledgers keep record of the balance of each ledger separately. This may be done by running in the general ledger a separate account for each of the savings ledgers. A better plan, however, is to keep a daily trial balance of appeared 1John Smith Before me a Notary Public, in and for said County, personally who being first duly sworn says that. Leis the owner of a certain savings account with The Cleveland --- Trust Company, of Cleveland, Ohio, evidenced by PASS BOOK No. 73. issued by the said company, and is the person named in said pass book; that there is now due.mson said pass book the sum of One hundred and ten and Lins 18 DOLLARS that the said pass book has been læst, mislaid, stolen or destroyed; and that the said account has not been sold, assigned or pledged to any person whatsoever. SWORN TO before me and in my presence subscribed this, John Smith tenth day Notary Public. „190-.7 RECEIVED OF Cbe Cleveland Trust Company, this tenth day of January. DOLLARS (8/10 Being the balance due, with interest in full, on the above named savings account, in consideration whereof I hereby agree to fully indemnify the said Trust Company against any loss growing out of or in any way arising from the payment to me of the above sum without presentation of the pass bɔok evidencing said account or by reason of any transfer or assignment of the said account or any interest therein. John Smith FIG. 251.-FORM USED WHEN PASS BOOK IS LOST. the savings ledgers in some such form as that shown in Figure 249. Each day the total debits and the total credits for each ledger, as shown by the savings journals, are entered in the columns shown, and the balance for each ledger is extended. The total of the balances for the several ledgers should equal the total savings deposits, as shown by the general. ledger. This form may easily be arranged on the plan of the Boston ledger if desired. At interest-paying periods, pass-books are brought in for the entry of interest. Occasionally the interest is entered while the depositor waits, but it is more common to retain the pass-book for five or ten days, giving the owner a card receipt, such as is shown in Figure 250. It is not an unusual thing for a depositor to lose his pass-book, and demand payment of the account without presentation of the pass-book. In such cases it is wise to insist upon a thorough search for the book, as it very often happens that it has simply been mislaid, and the depositor finds it when he is made to understand the importance of doing so. If the book cannot be found, the depositor is required to sign an afhdavit and receipt, such as that shown in Figure 251, and the account is closed. CHAPTER. X. FORMS AND RECORDS FOR THE REAL ESTATE DEPARTMENT. THE HE Real Estate Department of a trust company undertakes the care, sale, purchase and rental of real estate. Services of this character are often included in the administering of trusts held in the estates division of the trust department-or the individual trust department, as it is sometimes called; and the principal forms needed for the purpose have been shown under the heading "Forms and Records for the Trust Department." In addition to this real estate business incidental to the administration of their trusts, trust companies often conduct business as regular real estate agents. If the amount of such business is not large, it is usually carried on by the estates division of the trust department. In some localities, however-notably in St. Louis-trust companies are numbered among the leading real estate dealers and agents, and maintain separate and well-equipped departments for the work. Real estate held by estates in the trust department is turned over to this department for management, the trust department becoming a customer of the real estate department as to such property. In such case the fees of this department are a charge against the earnings of the trust department, the charge against the trust estate being the same as if one department handled all the business. The relation is close also between this department and the loan department so far as concerns real estate mortgage loans, and some companies handle all such loans through this department. The forms needed for this purpose have been given in Figures 177-193. In the present chapter will be considered the forms needed for a real estate agency business as distinguished from real estate business connected with the administration of trusts. The department is of course equipped with maps and charts covering the territory in which it operates, files containing memoranda regarding values in different localities, indexes of various kinds described on another page, "For Sale" and "For Rent" signs, files for the keeping of keys, and other necessaries usually included in the equipment of a real estate office. The work is of two somewhat different kinds, the selling and the renting of real estate; and the department is sometimes conducted in two divisions. Use This Blank in Listing Property |