To a f The Cleve FIG. 75.-TAX-BOOK (CITY PROPERTY), RIGHT-HAND Page. FIG. 75.-TAX-BOOK (CITY PROPERTY), LEFT-HAND PAGE. FIG. 76.-TAX-BOOK (OUT-OF-TOWN PROPERTY), LEFT-HAND PAGE. Ward Property Name of Is Name FIG. 76.-TAX-BOOK (OUT-OF-TOWN PROPERTY), RIGHT-HAND PAGE. leaf binder. This form provides for a complete list of all claims presented against each estate, with all necessary details regarding each. claim. Attention has already been called, in Figure 6, to the Probate Settlement Docket, also used by some companies. For every payment made by a trust company in behalf of any of its trusts, it is of course imperative that a voucher be obtained. In the handling of many trusts, such as that of executor, a voucher for every item of expenditure must be filed with the court at the times when reports are submitted to the court. Because of this fact, some companies deem it advisable to obtain for each expenditure two vouchers, one marked "original" and the other "duplicate;" the former is to be filed with the court, and the latter to be retained by the company. Figure 80 shows a common form of voucher. Before payment of the bill described, the voucher is marked "correct" by the bookkeeper, and "approved for payment" by the Trust Officer. The size of this voucher is 82 by 7 inches. It is intended to be folded once, crosswise, so that when filed away the information given on the back, shown in Figure 81, may be easily read. The vouchers for each trust are numbered consecutively as issued. For keeping track of the proper numbers to be given to vouchers as issued, a convenient device is to have on large card-boards, or pasted on the covers of the department check-book, a list of the different trusts in alphabetical order, the name of each trust being followed by a list of numbers succeeding those of the current voucher numbers. As each number is issued, the number given it is scratched off the list of numbers; so that the correct number for the next voucher issued is readily seen without the trouble of referring to the journal of the trust concerned. This department usually keeps its uninvested funds on deposit with the banking department of the company, (or sometimes with another company), and makes all payments by check; and the memorandum "Check No. -"in Figure 81 refers to the number of such a check. A customary form for the department check is shown in Figure 82. The bookkeeper gets the debit items for entry in the books of this department from the stubs of this check-book. He obtains the credit items from credit slips, one form of which is shown in Figure 83. Statements of accounts required by the courts are usually made on ordinary journal-ruled statement paper, the entries being made in chro ESTATE OF No. 755 Pay to the order of Konya's Jefferson Shree $300 Wy Mann Co. Philadelphia. TRUST ACCOUNT; Dollars George Washington FIG. 82.-TRUST DEPARTMENT CHECK. CREDIT INCOME ACCOUNT. Guardian من Estate of John Jones. Interest of J ́s Jackson et al. 8722/03- 1/22/03 120 Date/42/03 FIG. 83. CREDIT CLIP. nological order, items for principal account not being separated from those for income account. In monthly or annual statements to beneficiaries or to the makers of trusts, however, the items on the two accounts should be shown separately. Figures 84, 85 and 86 show different forms for statements to beneficiaries, designed, as will be seen, to show separately the items in principal and income accounts. That shown in Figure 86 is arranged for use in connection with the individual trust journal shown in Figure 14. The statement, it will be noted, is practically a copy of the journal; and the stenographer simply copies the entries from the journal without intermediate copying by the bookkeeper. It is a growing custom for individuals to deposit their wills with trust companies, especially in cases where the trust company is made executor. In receiving wills the trust company undertakes to safely keep same and to deposit them with the proper authorities as soon as possible after the decease of the testator. Figure 87 shows a form for the Record of Wills on File. This is a card form, the cards being kept in a case in the vault, and being arranged in alphabetical order. THE CLEVELAND TRUST COMPANY, Trustee for the Botete of Hiram B. Heinee |