top of the card shows the last figure of the number, so that the card may be easily picked out after the index card is located. Thus, the card shown in the figure would be the fifth card filed after the index card 970. In addition to the information called for in the form shown in Figure 97, it provides for the record of the number of the lock on the safe, and the date when the lock was changed. This last memorandum has reference to the practice of the most careful companies, of changing the lock to a safe every time the renter is changed, so that in case duplicates of the keys have been made, they will be useless as a means of gaining access to the safe. This is an example of the extreme care taken to provide against any possible contingency that might occasion loss to a customer through negligence on the part of the company. SAFE NUMBER 974 RENTED NAME OF RENTER RENTAL PER ANNUM. $500 LOCK LOCK BURRENDERED 24/20/01 Abraham R. Smith 374 3/20/03 3/20/03 411/03 William R. Emmett 1/18 105 B. S. Gue writt 473 10/10/04 10/7/04 684 FIG. 98. SAFE REGISTER, IN CARD FORM. Most companies keep a Visitors' Register, a form of which is shown in Figure 99. In this book the attendants make record of every visit that is made to the safe deposit vaults by customers or by employees or officers having safes. The word "Room" at the top of the last column refers to the coupon room to which the visitor retires with his box. The usefulness of this memorandum lies in the fact that customers frequently are so careless as to leave articles of value in the coupon room when they replace their boxes in the vault. Before another person is admitted to the coupon room, the attendant examines it for any articles that may have been left; and if he finds any, the Visitors' Register shows to whom they belong. It will be seen that from this record the company can learn just what visits have been made to any given safe, by whom they were made, and the other particulars shown in the figure. This information is frequently of great value. Some companies have the bookkeeping for this department done in the department, while others, especially the larger ones, have the records involving cash kept in another department. If the latter plan is followed, it is necessary to have a set of debit, credit and memorandum slips for bookkeeping information. These include rental tickets, giving full information when a safe is rented, surrender tickets, for use when a safe is surrendered, credit slips for payments, etc. The exact forms of these tickets will depend upon the particular system of the company using them. This department also needs other simple forms, such as bill-heads. THE STORAGE DEPARTMENT. As already stated, in addition to the renting of safes, this department undertakes the storage of articles in separate packages, varying from envelopes containing an insurance policy to trunks or chests containing silverware, books or other bulky valuables. This business is simpler than that of renting safes, involves fewer forms, and necessitates fewer precautions, the responsibility of the company being well-defined. The customer REMARKS CERTIFICATE OF DEPOSIT NOT NEGOTIABLE T bis is to Certify THAT 1028 CLEVELAND, O. 12 Gangs Washington WITH The BLANK TRUST COMPANY 4CHICAGO, ILL, POR SAFE KEEPING HAS THIS DAY FOR WHICH THE SUM OF VALUED BY THE DEPOSITOR -DOLLARS, N=500". -DOLLARS, 52° PA IN CONSIDERATION WHEREOF THE SAID DEPOSIT IS TO BE SAFELY EXPT BY THIS THIS CERTIFICATE MUST BE PRESENTED UPON THE WITHDRAWAL OF THE DEPOSIT OR ANY PART THEROP AND John Smith MANAGER BAPE DEPORT DEPARTMENT FIG. 100.-CERTIFICATE OF DEPOSIT, WITH STUB. REMARKS RESIDENCE Wreshingts plud CERTIFICATE NO. 1028 O DEPOSITOR'S VALUATION DESCRIPTION OF DEPOSIT Mink pilerswak DIMENSIONS 2x 12 x 31 INDEXED EXPIRATION 4/1106 LOCATION D Ju CHARGESS FIG. 102.-RENTER'S RECEIPT FOR CERTIFICATE OF DEPOSIT, ETC. is given a receipt, which is sometimes called a Certificate of Deposit, and sometimes a Storage Receipt, a form of which is shown in Figure 100. The back of this receipt contains the printed conditions and regulations of the company governing storage of valuables, and a receipt to be signed when the package is taken and the certificate of deposit surrendered. These Conditions and Regulations read as follows: 1. It is agreed by the depositor that no money, certificates of stock, registered or coupon bonds or other negotiable securities are contained in this deposit. In case of loss of deposit through its fault or negligence, the option is reserved to the company of either paying for it, at the valuation specified by the depositor, or of replacing it in kind or amount. 3. This certificate is not transferable except by assignment endorsed hereon and approved by the company. 4. If the whole or any part of this deposit shall be withrawn before the expiration of the specified period, no portion of the charge shall be returned, and if continued longer, it shall be deemed a renewal of the deposit on the same terms, for which a like rate shall be chargeable. 5. This certificate must be presented upon the withdrawal of the deposit or any part thereof. These receipts are bound in book form, and are numbered consecutively. The stub of this receipt should contain the same description of the package as that given in the body of the receipt. If the package is left for a longer period than that provided for in the certificate of deposit, upon payment of the rent for the longer storage, a renewal receipt is given in the form shown in Figure 101. At the time that the customer receives his certificate of deposit of the package, he signs a receipt for same, in the form shown at the top of Figure 102. This form, which is similar to that used for the receipt for keys to a safe, shown in Figure 89, also provides for the appointment of a deputy, and contains places for the description of the depositor and for that of his deputy, and other information as shown. On the back of the card—which is 6 by 4 inches in sizeprovision is made for the history of the package from the time it is received by the company until it is finally delivered. (See Figure 103.) |