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FIFTH ANNUAL REPORT OF
THE EXECUTIVE SECRETARY
FOR THE PHILIPPINE ISLANDS

TO THE HONORABLE GOVERNOR-GENERAL

COVERING THE PERIOD
FROM JULY 1, 1905,
TO JUNE 30, 1906

48861

MANILA
BUREAU OF PRINTING
1906

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FIFTH ANNUAL REPORT OF THE EXECUTIVE SECRETARY

TO THE GOVERNOR-GENERAL.

MANILA, September 1, 1906.

SIR: I have the honor to submit the following report of the work of the Executive Bureau covering, in compliance with Executive Order No. 33, series of 1906, the fiscal year from July 1, 1905, to June 30, 1906, inclusive. As my last report covered the period between October 1, 1904, and September 30, 1905, statistical and other matter relating to the first quarter of this fiscal year will be repeated herein.

BUREAU PERSONNEL.

The organization as well as the personnel of the Bureau has materially changed during the year. The Reorganization Act (No. 1407) abolished the Bureau of Archives as a Bureau, which it had been since October 21, 1901, and transferred it again to this Bureau as a division under the name of the division of archives, patents, copyrights, and trade-marks, it having been from July 16 to October 21, 1901, a dependency of this office. The Corporation Act also assigned to this division the registration duties incident to the formation and functioning of corporations. This has been accomplished, so far, without increasing the force.

The Reorganization Act also added to the work of the Bureau the administrative control of provincial treasurers, formerly vested in the Insular Treasurer. This work, which, with the accounting supervision, previously required the services of an entire division, has been handled, under the direction of the Assistant Executive Secretary, in the administration and finance division by a Filipino clerk, assisted by two of lower grade, whose combined salaries amount to only 2,340 per annum.

The duties of the document division were largely decreased by the transfer of the work of distribution of public documents for sale to the Bureau of Printing under Act No. 1407. This made it practicable to abolish the division of documents as a division, the care of the Bureau property, distribution of printed copies of laws, of such documents as come from Washington and are still mailed by this Bureau, and the clerical work incident to inspection reports to fix the accountability for lost and damaged property being now handled by a section of the administration and finance division in charge of the property clerk.

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The Reorganization Act also put upon the Bureau the work of editing the Philippine Supreme Court Reports. This work has been done in the legislative division, which also, under the same act, took over the duty of editing the Official Gazette. All this work has been done without increase of force.

During the year there have been the following changes in the office force:

Nature of changes.

Ameri-
cans.

Filipinos.

Permanent appointments.

Temporary appointments.
Transfers to Bureau

Transfers from Bureau
Removals._

Reinstatements

Resignations

NOTE.-The four Filipinos who were removed from service were all messengers.

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The personnel now consists of 3 officials (the Reorganization Act having created the office of Second Assistant Executive Secretary), supervisor of land assessments, chief clerk, recorder of the Commission, law clerk, 5 chiefs of division, 7 private secretaries, 89 clerks, 31 messengers, special employee, janitor, watchman, and 14 laborers, a total of 156, being an increase of 29 over last year. There are 34 American and 55 Filipino clerks employed, which is 5 Americans and 22 Filipinos more than shown in my last report; 13 of these latter were taken in with the new division of archives and the others have been employed to fill positions hitherto authorized but vacant. Two of the Americans are temporary employees, one of whom is engaged in the work of tax revision and one doing special work in the Auditor's office.

The end of the fiscal year coincides with the resignation of Mr. George M. Swindell, Second Assistant Executive Secretary, an original member of the Bureau force, to accept a transfer to the Federal service, after nearly six years' faithful service.

INSTABILITY OF THE SERVICE.

It may be seen from this that the unstable condition of personnel animadverted upon in my last two reports continues without abatement. Indeed there are now in the service of the Bureau only 7 employees altogether who were connected with it at its organization in 1901. When the value of experience in such work is considered the economic loss occasioned by such shifting of personnel will be partially realized.

The strong esprit de corps, the industry, and willingness in the force are conclusively shown by the overtime record of the Bundy time clock which was installed about a year ago to supersede the keeping of individual time records. During the year the employees have worked the enormous amount of 5,090 days of seven hours each of overtime, and of all this amount only an inconsiderable fraction was in any sense compulsory,

that being due to the necessity of having a stenographer and messenger on duty holidays in case of emergencies. No complaint has been heard and no reluctance shown in the rendition of these gratuitous services, which amount to far more than the total vacation leave to which all of the employees of the Bureau were entitled.

It was not from choice that the excessive amount of overtime work was forced upon the employees of this Bureau, for it is believed that seven hours a day of exacting mental work is as much as any but the strongest man can do in this climate without an ultimate loss of efficiency and health, which more than neutralizes the gains made by overtime. Moreover it is not fair to the employee to publicly announce in executive orders and in advertisements for examinations that seven hours shall be a day's work and then place him in a position where he is practically required to work eight hours or more. Salaries are based on a seven-hour day, and to require more is in effect to reduce the salary. Nevertheless the work had to be done and it has been done at the expense of the employees, owing to the fact that it has been impossible to keep the positions filled with capable men.

In former reports it was stated that the quality of the men coming from the States was deteriorating. This is so no longer, I believe, but it can not be said that there was any improvement in quality over last year. The question of obtaining any kind of men who will do at all is, I think, increasing. It is certainly so in this Bureau and apparently in most other Bureaus also. An inspection of the cablegrams offering positions to individuals considered desirable and of the answers declining them is convincing on this point. It is also difficult to obtain an adequate supply of competent Filipino clerks, or even typewriter copyists, although the American occupation would now seem to have been sufficiently long for the education and equipment of large numbers of young men for these positions, to which it is commonly supposed the average Filipino aspires.

For this scarcity reasons, of course, exist. Some of them were discussed in my last report and are still believed to be valid, although the situation possibly has been rendered more acute by the opportunities. offered to capable men by the expansion consequent upon the present period of prosperity in the States, but especially by the demand for office men in Panama and the fact that to get them the United States Government has come into almost direct competition with us, and has been offering greater inducements in the way of salaries and allowances than we have. This is not the chief reason, however. This service holds out inducements in the way of travel, leave privileges, and opportunity of advancement to positions of responsibility and high salary that should be very attractive to bright, capable young men, especially in the Eastern States, where competition is sharp, salaries low, and promotion slow.

One of the causes which has operated to produce the result is the

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