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7. When district bonds have been issued, it is the duty of the district clerk, when any bond is paid and canceled, to forward said canceled bond to the State Superintendent, to be filed as required by law.

8. Blank bonds will be furnished by the State Superintendent.

XLV. Notice for a Meeting of the District Board of Education.

To...

You are hereby notified that there will be a meeting of the Board of Education of the School District of..

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on.. ...

190.., at......o'clock, in the school-house.

District Clerk.

XLVI. Notice to be given by the Secretary of a District School Meeting to the Officers-elect.

To....

You are hereby notified that at the annual school meeting in the School District of......., in the County of......., held on the......day of.... 190.., you were elected a member of

the Board of Education in said District.

Dated this........day of......, 190..

Secretary of said Meeting.

XLVII. Form of a Lease.

Know all men by these presents, that A. B., of the of......., in the County of......., in the State of New Jersey, of the first part, for the consideration herein mentioned, does hereby lease unto "The Board of Education of the..... of... in the County of.... " in the State aforesaid, party of the second part, and its assigns, the followingdescribed parcel of land:

......

[Here insert description of land.]

......

......

A. D.

Together with all the privileges and appurtenances thereunto belonging: To have and to hold the same for and during the term of.... years from the.... ....day of. 190..; and the said party of the second part, for itself and assigns, does covenant and agree to pay the said party of the first part, for said premises, the annual rent of... . . . . . dollars. In testimony whereof, the said parties have hereunto set their hands and seals, this...

..day of....

190..

President.

District Clerk.

A. B., Lessor.

XLVIII. Form of a Deed of a School-House Site.

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Know all men by these presents, that A. B. [and C. B., his wife, if married], in the........of.... in the County of in the State of New Jersey, party of the first part, for and in consideration of the sum of........dollars, to them in hand paid by "The Board of Education of the... . . . .of. . . . .' in the County of..... "and State aforesaid, party of the second part, the receipt whereof is hereby acknowledged, do hereby grant, bargain, sell and convey to the said party of the second part, and its assigns, the following-described piece of land, namely:

[Here insert description of land.]

Together with all the privileges and appurtenances thereunto belonging: To have and to hold the same to the said party of the second part and its assigns forever; and the said party of the first part, for themselves, their heirs, executors and administrators, do covenant, bargain and agree, to and with the said party of the second part, and its assigns, that at the time of the ensealing and delivery of these presents, they are well seized of the premises above conveyed, as of a good, sure, perfect, absolute and indefeasible estate of inheritance in the law in feesimple, and that the said lands and premises are free from all incumbrances whatsoever; and that the above-bargained premises, in the quiet and peaceable possession of the said party of the second part, and its assigns, against all and every person or persons lawfully claiming or to claim, the whole or any part

thereof, the said party of the first part will forever warrant and defend.

In witness whereof, the said A. B. and C. B., his wife, party of the first part, have hereunto set their hands and seals, this

..day of....

......

A. D. 190..

Signed, sealed and delivered in

presence of

E. F.

A. B. [SEAL.]
C. B. [SEAL.]

NOTE. Such deeds should be duly acknowledged before a judge, commissioner of deeds, master in chancery or other officer authorized by law to take such acknowledgment, and recorded in the office of the county clerk. The bond and mortgage given by the board of education to secure payment of part of purchasemoney may be in the usual forms, and for the execution of deeds, mortgages and bonds each district should have a corporate seal. Notes given for borrowed money should be in the name of the district and signed by the president and district clerk.

XLIX. Contract for Building a School-House.

Contract made and entered into between A. B., of the County of..... State of New Jersey, and "The Board of Education of the........of. in the County of.... "State of

New Jersey.

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In consideration of the sum of one dollar in hand paid, the receipt whereof is hereby acknowledged, and of the further sum of......dollars, to be paid as hereinafter specified, the said A. B. agrees to build a frame school-house and to furnish the materials therefor, according to the plans and specifications for the erection of said house hereto appended, at such point in said District as the said Board may designate. The said house is to be built of the best material, in a substantial, workmanlike manner; and is to be completed and delivered to said Board, free from any lien for work done or materials furnished, by the.........day of 190..; and in case the said house is not finished in the time herein specified, the said A. B. shall forfeit and pay to the said Board, for the use of said District, the sum of..... dollars, and shall also be liable for all damages that may result in consequence of such failure, and said Board may finish the building and charge the cost of the same to the said A. B.

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The said Board hereby agrees to pay the said A. B. the sum of. . . . . . . . dollars when the foundation of said house is finished, and the further sum of. . . . . . . dollars when the building is ready for the roof; and the remaining sum of........dollars when the said house is finished and delivered, as herein stipulated.

It is further agreed, that this contract shall not be sub-let, transferred or assigned without the consent of both parties. Witness our hands this...

day of..

...

President.

District Clerk.

190..

A. B., Contractor.

NOTE. In building a school-house, it is all-important to secure a plan of the building, with full specifications as to its dimensions, style of architecture, number and size of the windows and doors, quality of materials to be used; what kind of roof; number of coats of paints; of what material the foundation shall be constructed; its depth below, and its height above the surface of the ground; the number and style of chimneys and flues; the provisions for ventilation; the number of coats of plastering, and style of finish, and all other items in detail that may be deemed necessary. The plan and specifications should be attached to the contract, and the whole filed with the district clerk. Before the building is commenced, the contract and specifications should be filed in the office of the county clerk to prevent liens. All plans and specifications must be submitted to the State Board of Education for approval.

L. Form of Note for Money Borrowed.

...... 2

N. J.,

or order,

190..

State of New

days after date, "The Board of Education of the ..of.. in the County of.. Jersey, promises to pay to.... . dollars, with interest from the date thereof, at the rate of........ per cent. per annum.

...

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This note is given for money borrowed by said Board for the purpose of.... ..., pursuant to the statute entitled "An act to establish a system of public instruction," approved March 26th, 1902, and by the consent of the inhabitants of the said district lawfully given, at a meeting lawfully held on.

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190..

Attest:

District Clerk.

President.

LI. Duties of District Clerk.

1. To prepare and post

Notices for annual district meeting,

Notices for special district meeting.

2. To prepare and deliver notices for meetings of the board of education.

3. To act as secretary of the board of education.

4. To record, in a book provided for that purpose, all the proceedings of board of education meetings and district meetings. 5. To keep an account of the finances of the district.

6. To pay out all moneys by issuing orders on the custodian of school moneys.

7. To make a financial report to county superintendent.

8. To make a report of the doings of the board for the year to the annual district meeting for the election of members of the board of education.

9. To prepare and forward the annual report of the county superintendent.

10. To notify county superintendent and township assessor of the amount of district school tax ordered.

11. To notify county superintendent of the election of members of the board.

12. To buy fuel, crayons and such other articles as the board may direct.

13. To deliver to his successor all records and papers belonging to the district.

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