Housing, Care, and Accessibility

of the Records

(First entry, p. 156)

Sheriff. The sheriff's office contains all of the records of the sheriff and 14 percent of the records of justices of the peace. The re are 12 linear feet of bound volumes and 12 linear feet of unbound material. The volumes are kept on steel shelving and the unbound material in file boxes. Accommodations are adequate.

Assessor of Taxes. The office of the assessor of taxes contains 8 linear feet of bound volumes which comprise 98 percent of the assessor's records. The records are kept on tables and accommodations for record users are adequate. Although there is no need for shelving or other additional equipment at present, there is ample space for expansion.

The remaining 2 percent of the tax assessor's records are in the vault of the clerk of the circuit court.

Board of Tex Equalization.

no separate records.

The board of tax equalization maintains

Tax Collector. Slightly more than 94 percent of the tax collector's records are kept in his vault, which adjoins his office. The vault contains 115 linear feet of bound volumes stored on 160 linear feet of steel shelves and an equal amount of wooden shelves. There is room for additional shelving. Accommodations for record users are adequate.

The collector's office contains less than 1 percent of his records. There are no shelving or file boxes in this room but there is ample space for the addition of such equipment should it become necessary.

About 5 percent of the collector's records are in a small closet adjoining his office. These comprise 1 linear foot of bound volumes and 5 linear feet of unbound material kept on 14 linear feet of wood shelves. The records must be removed to the office for use.

Less than 1 percent of the collector's records are in the county judge's office.

County Treasurer. The records of the county treasurer are divided between the vault of the clerk of the circuit court and the sheriff's office. The vault contains 86 percent of the treasurer's records; the sheriff's office contains the remaining 14 percent.

Delinquent Tax Adjustment Board. All of the records of the delinquent tax adjustment board are in the vault of the clerk of the circuit court.

Supervisor of Registration.

The registration supervisor's office contains 12 linear feet of bound and 2 linear feet of unbound records, which comprise 51 percent of the supervisor's records. The volumes are kept on wood shelving and the unbound material is in file boxes. A steel safe in the office is also used to accommodate a small part of these records. Conditions are adequate for the housing and use of the records, but the supervisor states that he has need of a larger safe.

(First entry, p. 156)

Housing, Care, and Accessibility of the Records

The supervisor's storeroom on the second floor contains 48 percent of the supervisor's records, consisting of 7 linear feet of bound volumes. The records are piled on the floor and there are no facilities for record users.

The remaining 1 percent of the supervisor's records are in the vault of the clerk of the circuit court.

Board of Road Superintendents.

All of the records of the board of

road superintendents are in the circuit court clerk's vault.

County Board and Superintendent of Public Instruction. The records of these agencies are divided between the superintendent's office and his storeroom on the second floor.

The office contains 20 linear feet of bound records and 1 linear foot of unbound material. These records comprise 14 percent of the total records of the two agencies. The volumes are kept on 224 linear feet of wood shelving, the unbound records in file boxes and on file boards. The custodian states that the shelving is inadequate and that a need is felt for 104 linear feet of additional shelves. At night about half of the records are stored in a large steel safe. Accommodations for record users are sufficient.

The storeroom on the second floor contains the remaining 86 percent of the records, consisting of 18 linear feet of volumes, 20 linear feet of unbound records, and 5 feet of miscellaneous material. All of these records are kept on 60 linear feet of wood shelving which the custodian states is insufficient for his needs. A bookkeeper's desk is the only accommodation for record consultants.

The offices of the public health nurse and the home demonstration agent are in the Bank of Green Cove Springs building, Walnut and Magnolia Streets. This building is a two-story wood, brick, and stucco structure, erected in 1904. It is approximately 50 percent fireproof.

Public Health Nurse. The records of the public health nurse are in her office, 28' x 20' x 10', on the second floor of the Bank of Green Cove Springs building. The walls and ceiling of the office are of plaster, the floor of wood. Lighting and ventilation are good, the temperature is moderate, and the room is clean and dry. The 8 linear feet of records housed there are well provided for. Present equipment will accommodate more records, and there is ample room for expansion when necessary.

Home Demonstration Agent. The office, 24' x 16' x 12', of the home demonstration agent is on the ground floor of the Bank of Green Cove Springs building. With the exception that the office floor is of concrete, the room is identical with the office of the public health nurse.

The 4 linear feet of unbound material which comprise the agent's records are kept in file drawers.

(First entry, p. 156)

Abbreviations, Symbols, and
Explanatory Notes

Explanatory Notes

The essay on governmental organization and records system and the office essays are docurented by references to constitutional and statutory provisions in effect when the county was created, and by references in chronological order, to all subsequent amendments or changes of such

provisions.

Re

Three codes have been enacted as statutes by the Legislature: vised Statutes of the State of Florida, 1892; (1) General Statutes of the State of Florida, 1906;(2) Revised General Statutes of Florida, 1920.(3) In each instance the enacting law repealed all general laws of permanent nature that did not appear in the code, but stated expressly that statutes passed at the session at which the code was adopted should have full effect, as if passed after enactment of the code. Thus, in case of a conflict between an 1891 statute and the Revised Statutes, 1892, the former would govern. In spite of this, a strictly chronological arrengement has been followed in citations, references to the Revised Statutes, 1992, for example, being given after references to 1891 statutes.

The legislative body has authorized the publication of five compilations: John P. Duval, Cornilation of the Public Acts of the Legislative Council of the Territory of Florida, 1839; (4) Leslie A. Thompson, A Manual or Digest of the Statute Law of the State of Florida, 1847;75) Allen H. Bush, A Digest of the Statute Law of Florida, 1872;(6) James F. McClellan, A Digest of the Laws of the State of Florida, 1881; (7) Comfiled General Laws of Florida, 1927.(8) The Permanent Cumulative Supplerent to Compiled General Laws of Florida is not an authorized compilation.

Entries throughout this inventory are numbered consecutively, 1-352, for convenience in indexing and reference.

Actual titles of records are written in solid capitals. When an actual title is risleading or not sufficiently indicative of record content, an explanatory title, written with initial capitals and enclosed in brackets, is added. Records having no actual title are assigned descriptive titles, written in solid capitals and enclosed in brackets. The current

Abbreviations, Symbols, and

Explanatory Notes

(First entry, p. 156)

Variations

or rost recent title of a record is used as the entry title. in the actual titling of a record are indicated after the information on labeling.

The date span for which a record is available is shown immediately after the title. The use of a hyphen between two dates indicates the inclusive period for which the record is found. A single date, followed by two hyphens, indicates that the record is current and dates from the year given. Dates are broken to indicate periods for which a record was not rade or could not be located.

When a record is unbound, the estimated total nur ber of papers contained in the series is given after the dates, followed by the number of containers. When a record is bound, only the number of volures is given.

Figures, letters, or statements in parentheses, following the number of volumes or containers, indicate the labeling of a record. If no labeling is indicated, it ray be assumed that there is none.

Title-line cross references are used for three purposes: (1) to show continuity of a record series when a record has been maintained separately for a period of tire, and with another record for a prior or subsequent period (see entries 165, 166); (2) to relate an analytical entry (an entry which is prepared to describe in one place a record series distributed through several series of volumes or files with other unrelated record series) to the master volumes or files in which the series is kept (see entries 155, 164, 168, 175, 176); and (3) to relate a given record series of one agency to a raster series in another agency which contains the given record series (see entries 1, 272). In all instances, the description of the master record gives both title and entry nurber of the record from which a title-line cross reference is made. Dates shown in the description of the master entry cover only the part or parts of the record contained therein. Detes of the contained entry are indicated only when they vary from those of the master entry.

A record series maintained entirely within a master file or set of volures is described as a subentry of the entry describing the file or set of volures. Subentries are lettered, show date limits for which they are contained in the master entry (unless the dates of the subentry do not vary from those of the master entry), and, where necessary, carry cross references to related records described in other entries or subentries (see entries 224, 250-a).

All indexes to records, unless otherwise stated, are self-contained.

When a record is bound, the number of pages precedes the statement of dimensions. For a record consisting of rore than one volume, the average nurber of pages is given, or the extremes in the nur.bers of pages are indicated. Dirensions, in the order of height, width, and thickness (or depth), are riven in inches, unless otherwise noted, and refer to the dimensions of volures or other containers mentioned in the title line.