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INTEREST PERIODS.

May & Nor

TRUST Estate of firam R. Holmes,
Missouri Kansas and Lexas Ry lat. Ext. 5%
•May 1, 1900
DATE OF MATURITY May 1, 19114.

DATE OF BONDS

Dete Purchase 1904

Numbere

No. of
Bonde

130237-241 S

Vetal For Value Cost Carried on Books

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BONDS

Date Seld Sold to & Number Price Par Value Carried on Book

Profit or Loss

FIG. 57.-CARD RECORD OF SECURITIES-BONDS.

TRUST Estate of stiram R. Stolmes.

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New York Chicky and St. Louis Ryt PREFERRED STOCK DIVIDEND PERIODS March and Sept.l

PAYABLE AT

NewYork

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FIG. 59.-CARD RECORD OF SECURITIES REAL ESTATE LOANS.

TRUST

Estate of Stiram R. Holmes

Unsecured note of John Smith and Sons

Time

Dated 2/12/15999 Fidue Iyar - Amount "500° @6%.

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FIG. 61.-CARD RECORD OF SECURITIES-BONDS OR STOCK.

to George W. Pomeroy

MIMO.

DESCRIPTION OF PROPERTY

50 150 FEET KNOWN AS MO.

REAL ESTATE LOAN No. 3

ADDRESS 29 Carter St. 8/12/03 TIME 24123. DUE 5/12/05 RATE 6 fa

29 Carter St.

•29

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ALLOTMENT 08 ZUR DIV.
SED. LOT NO. 11

BLOGS $450000
TOTAL $6500%

•Jances and John's

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INT. DUE S

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FIG. 62.-CARD RECORD OF SECURITIES REAL ESTATE LOANS.

one large company having many estates in charge. The first three of these forms explain themselves. The fourth, shown in Figure 60, is used for the record of any securities other than bonds, stocks or real estate loans. For example, estates are often received in trust which are the owners of unsecured notes, or of time loans secured by collateral. The size of the cards is 8 by 61⁄2 inches. They are contained in a case which is provided with index cards bearing the names of the different trusts, ar

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ranged in alphabetical order. They may, of course, be arranged numerically by the numbers of the trusts if preferred. In Figure 61 is shown. another card form designed to serve for the record of either bonds or stocks; and Figure 62 gives another form for the record of real estate loans. The back of these cards contains a form for the record of interest or dividends, that for interest being shown in Figure 63.

Security Chicago & E. all. Lat Cons. 6% Bonds

TRUST Estate of Hiram R. Holmes

of

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FIG. 65.-LINE LEDGER OF SECURITIES HELD IN TRUST.

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These records give complete lists of all the securities held in each trust, but in order to know the amount of any given security held in all the trusts in the department, it is necessary to provide another record indexed according to the securities. Figure 64 shows an index card for such use. Its use is merely to serve as an index to show what trusts hold any given security, and how much of it they hold. The total amount of the security held by all the trusts must, of course, be found by adding the amounts on the several cards filed after the index card for the security. Some companies keep a regular line ledger for securities held in trust, a loose-leaf form for which is shown in Figure 65.

Loose-leaf Records of Securities are used by some companies, and Figures 66 and 67 show the first and second pages respectively of a form for the record of mortgage loans used by a New York company. This record permits of more detailed information than is usually given in a card system.

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Usage seems to vary greatly in the matter of record of real estate held in trust. Some companies depend for a complete record of such real estate upon the rent book and the tax book—in addition, of course, to the original entries in the Trust Register and in the ledger accounts of the trusts concerned. Other companies add a complete list, in separate form, of such real estate. Figure 68, (page 219) shows the form of Real Estate Record given in the Book of Forms of the Trust Company Section of the American Bankers' Association. The book is provided with an index in front.

Figure 69 shows a card record for real estate, giving about the same information as that given in Figure 68, and adding a plat of the property. Additional information, if desired, may be put on the back of the

card. These cards may either be grouped according to the trusts owning the property, or be arranged alphabetically according to streets. If the former plan is adopted, an index by streets will be needed to make the record complete; and if the latter plan be followed, an index by trusts owning the property should be added.

The form for the Record of Rents recommended in the Book of Forms of the Trust Company Section of the American Bankers' Association is given in Figure 70. This is made up as a loose-leaf book, the pages being arranged numerically as to trusts and alphabetically as to tenants in each trust. Another form of Rent Book is shown in Figure 71, in which provision is made for the record of expenses on the premises rented. Some companies elaborate the records in the rent book still

street Washington

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OrigLet 118 Description Lat 40 × 163 feet, South side of street. 2±2 of street 2+ story frame -dwelling, slate roof. Bam, frame, fair condition.

FIG. 69.-CARD REAL ESTATE RECORD.

further, showing expenses in two columns, headed "Repairs" and "Sundry," and also providing a column for the record of sundry receipts, such as repayments of water rents, etc. Figure 72 shows a rent record in card form, the cards being five inches wide by eight inches long.

Companies handling a number of trusts which are the owners of real estate are of course compelled to look after a great many fire insurance policies, seeing that all buildings are covered by sufficient insurance, and that policies are renewed in due season. For proper attention to the matter of renewals, reliance is, of course, placed upon the Tickler. Some companies file insurance expiration cards in the general Tickler of the Department, while others maintain a special Tickler for insurance ex

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